Department of Toxic Substances Control Department of Toxic Substances Control
 

Biennial Frequently Asked Questions (FAQs)

Select the FAQ category on this page you're interested in:



Instructions & Forms

Q. Where can I find the most current EPA flat file specifications?

A. Download the flat file specifications.

Q. How can I get another copy of the Hazardous Waste Report Instructions and Forms?

A. Download the Hazardous Waste Report Instructions and Forms.




Who is Required to File?

Q. Who is required to submit a Biennial Report?

A. You are required by federal statute (Title 40, section 261.41) to complete and file the Hazardous Waste Report (Biennial Report) if your site:

  1. In one calendar month, generated greater than or equal to 1,000 kilograms (kg; 2,200 pounds [lbs.]) of non-acute RCRA hazardous waste (including quantities imported by importer site); or
  2. In one calendar month, generated greater than 1 kg (2.2 lbs.) of any RCRA acute hazardous wastes listed in 40 CFR sections 261.31 or 261.33(e); or
  3. in one calendar month, generated greater than 100 kg (220 lbs.) of any residue or contaminated soil, waste, or other debris resulting from the cleanup of a spill, into or on any land or water, of any RCRA acute hazardous wastes listed in 40 CFR sections 261.31 or 261.33(e).

Q. Are “California-only” generators required to file?

A. No.

Q. I am no longer generating or treating hazardous waste. Am I required to file?

A. Yes, if you continued operations and cleanup prior to January 1 of the reporting year (during the odd-numbered year).

Q. I just bought this company. Am I required to file?

A. Yes. You should have received records of past hazardous waste handling activity from the previous owner. Contact the transporter for missing copies of manifests. If your transporter does not respond, email MCR@DTSC.ca.gov for copies of your manifests.




Software

Q. What software is available?

A. DTSC highly encourages you to use the DTSC Hazardous Waste Reporting System (WRS).

Q. Can we use the Florida BRS software?

A. No, it is no longer available and does not support the current Biennial Report cycle.

Q. Can we use the same software we used for the 2015 Biennial Report, EasiTrak?

A. No, EasiTrak is no longer available for California.




Reporting Information

Q. How do I submit my report?

A. You may submit your report electronically through the DTSC WRS or by sending the report to DTSC at one of the following addresses:

Via USPS:

Department of Toxic Substances Control
Biennial Reports
Business Operations Unit MS 11-27
P.O. Box 806
Sacramento, CA 95812-0806

Via UPS/FedEx:

Department of Toxic Substances Control
Biennial Reports
Business Operations Unit MS 11-27
1001 I Street, MS 11-27
Sacramento, CA 95814

Q. Should wastewater be reported?

A. No, not if the wastewater is sent via a hard-piped inline treatment system, directly to a Publicly Owned Treatment Works (POTW).

Q. Can I fax or email my report to meet the deadline?

A. No. Submissions must contain original signatures and be postmarked by the deadline. Submissions should include a transmittal CD or portable USB drive.

Q. I can’t find all my records. Will BRS staff provide copies of my missing manifests?

A. No. Contact your transporter for the missing manifests. If you are unable to locate the transporter, email MCR@DTSC.ca.gov for copies of the missing manifests.

Q. Should universal waste be reported?

A. No. Universal waste is exempt and is not reported. If you have other hazardous waste regulatory questions, please email RAO@dtsc.ca.gov or call 800-728-6942.

Q. My company only generated non-RCRA waste. Am I required to file?

A. No.

Q. Where can I find a list of Units of Measure?

A. Go to page 54 of the Biennial Report Forms and Instructions.

Q. How can I tell if I am exempt?

A. Return to the “Who is Required to File?” section and check under “Who is required to submit a Biennial Report?”.

Q. The waste we generate is shipped off-site to be recycled. Must I report?

A. Yes, if it is RCRA waste, your company must submit the report.

Q. Is information available for the Biennial Report?

A. Yes. Go to Biennial Report Forms and Instructions.

Q. Where would I get the information for the Waste Generation and Management (GM) Forms?

A. You can get the information from your manifest copies. The manifests provide the following information:

  1. Waste description
  2. Quantity of waste
  3. UOM (Unit of Measurement)
  4. Waste codes
  5. Treatment, Storage, Disposal Facility (TSDF) EPA ID number
  6. Management method code(s)


Q. Where can I find the source codes?

A. Go to pages 100-101 of the Biennial Report Forms and Instructions for the source codes and descriptions.

Q. Where do I get the form codes?

A. Go to pages 102-103 of the Biennial Report Forms and Instructions for form codes and descriptions.