Hazardous Waste Manifest Information

New Federal Manifest Regulations are effective on September 5, 2006.  The Department of Toxic Substances Control's state version of the Manifest Regulations was approved by the State Office of Administrative Law (OAL) on August 24, 2006.  The state regulations are also effective on September 5, 2006.

DTSC is providing these final regulations as a service to hazardous waste handlers.    The transmittal letter to OAL explains the package as a whole and reviews the changes to each section.

• Final Regulations adopted August 24, 2006
• Transmittal Letter OAL  July 21, 2006
• 2006 Changes to State Manifest and Manifest Fee Statutes Assembly Bill 1803 (2006)

On and after September 5, 2006:  New forms will be sold by private printers registered by U.S. EPA.  As those printers are registered, they will be listed in the Manifest Registry.  Old manifests printed by California or other states cannot be used on or after this date.

In 2005, U.S. EPA published regulations that significantly change the manifest form and procedures. They mandate national use of a new Uniform Hazardous Waste Manifest that goes into effect on September 5, 2006.

• Sample New Manifest
• Sample New Continuation Sheet
• Federal Manifest Instructions 

California published supplemental instructions with California waste codes and mailing addresses.  This is a must read for all people using manifests that start or end in California.

• Supplemental California Manifest Instructions

Codes used by the receiving Treatment, Storage, and Disposal facility changed from 10 handling codes to 28 Hazardous Waste Report Method Management codes. This table compares the new codes to the old codes to help with interpretation.

Comparison of New Hazardous Waste Report Management Method Codes to California Handling Codes Used on Manifests Before 9-5-06 

The Uniform Manifest contains six copies. All copies must be legible.  The generator must always send a copy to DTSC if the waste is generated in California, handled by a permitted facility in California or is imported or exported from California.  The uniform manifest will no longer have a designated copy specified for generators to submit to DTSC; therefore, generators must make a legible copy of the manifest to submit to DTSC. 

Generator sends manifest copy to DTSC within 30 days of the shipment date:
DTSC Generator Manifests
Department of Toxic Substances Control
P.O. Box 400
Sacramento, CA  95812-0400

TSDF sends copy to DTSC with 30 days of the receipt date:
DTSC Facility Manifests
P.O. Box 3000
Sacramento, CA  95812

Cover Page

Part 1:  Slides
Manifest Regulations (Part A)
Manifest Refresher Mini-Course (Part B)

Part 2 :  Handouts
All Hazardous Waste Handlers Letter
New Manifest and Continuation Sheet
New Federal Manifest Instructions
Comparison of New and Old Manifests
Example Manifests
Summary Charts of Federal and State Changes

Part 3:  Supplemental California Manifest Instructions

Part 4:  Manifest Training Videos

Note: The following state video is a two hour workshop that covers the documents in the “Manifest Regulation Training Materials” section. We recommend that you print these documents first, so you can refer to them while watching the video.

• State  http://ftp.dtsc.ca.gov/HWMP_Manifest_2006_Training.asx
• Federal http://www.pneac.org/hazwastemanifest/manifest_video/manifest.html
  

Note that some older fact sheets contain out-dated manifest information, which DTSC is correcting and updating.  Please use them in conjunction with the Supplemental California Manifest Instructions and other information on this web page.

• Hazardous Waste Generator Requirements
• Security Enhancements for Hazardous Waste Handling and Transportation
• Hazardous Waste Transporter Requirements
• Hazardous Wastes of Concern
• Manifest Changes
   

DTSC maintains the Hazardous Waste Tracking System that stores EPA ID number information back to the early 1980's and manifest data since 1993.  Basic information is available to the public through 10 reports.  The system collects both manifest copies from the generator and destination facility.  Note that in 2004 and 2005 many manifests did not match correctly and resulted in duplicate manifest and tonnage counts.  Therefore, totals in those years may be overstated.  DTSC is working at correcting this data loading problem.

• Hazardous Waste Tracking System (HWTS)

• Sample New Manifest 
• Sample New Continuation Sheet
• Federal Manifest Instructions 
• Manifest Registry (list of Registered Manifest Printers and FAQS)
• Federal Manifesting Requirements
• Federal Fact Sheet:  Hazardous Waste Manifest System Streamlined - February 2005
• Federal Manifest Modifications (History of Rulemaking)
• Management Method Codes
• Federal Manifest Regulations (March 4, 2005)
• Federal Manifest Regulations (Correcting Amendments) June 16, 2005

• Consolidated Transporters
• Consolidated Manifesting - Hazardous Waste Generator Requirements

• My business generates hazardous waste in California and I ship my waste out of state. Is my manifest considered a California manifest?
  The new national manifest (post September 4, 2006) is considered a California manifest if (1) the waste is generated in California or if (2) the waste is generated outside of California and disposed of in California. These manifests are counted as California manifests for the Manifest Fee Assessment.text.
  
  
• I’m confused about manifest copies with the new national manifest.
  California generators and disposal facilities are required to send in manifests. According to federal law, out of state disposal facilities are required to send the generating state a manifest copy, when the state requires that one be submitted. California requires a disposal copy; therefore, all disposal facilities must send a disposal copy to California. This copy is labeled “DESIGNATED FACILITY TO GENERATOR STATE (IF REQUIRED)”, if an out of state facility.
  
  
• I am a generator. If I ship my waste out-of-state, do I need to send a copy to DTSC, even though the new manifest form does not have enough copies?
  Yes. All states now use the same national manifest, which does not have a page for the generator to tear out and submit to DTSC. Most generators will have to make legible photocopies and submit them to DTSC at P.O. Box 400, Sacramento, CA 95812-0400.
  
  
• Does an out-of-state TSDF have to return the disposal copy of the manifest to DTSC?
  Per Federal law, for RCRA wastes, the TSDF must send a copy to DTSC since California requires it.
  
  For non-RCRA wastes, the new state regulations require them to do so but not all other states enforce that requirement. Therefore, state law still requires the generator and the transporter who transports the waste out of state to also submit copies signed by the TSDF to DTSC.
  
  If the out-of-state facility notifies the generator and transporter that the facility does send signed copies to DTSC, there is no functional need for multiple submissions. The reason for this requirement is the "cradle to grave" tracking system required for hazardous wastes. Information from the generator copy and the TSDF copy is entered into DTSC’s Hazardous Waste Tracking System. Manifest data that does not have matching generator and TSDF information may be subject to investigation by DTSC.
  
  
• Frequently Asked Questions on Manifest Regulations