Hazardous Waste Manifest Information
A hazardous waste manifest must accompany most hazardous waste that is shipped off site. The Uniform Hazardous Waste Manifest is the shipping document that travels with hazardous waste from the point of generation, through transportation, to the final treatment, storage, and disposal facility (TSDF). Each party in the chain of shipping, including the generator, signs and keeps one of the manifest copies, creating a "cradle-to-grave" tracking of the hazardous waste. EPA ID numbers are needed by all parties on the manifest. Hazardous waste transporters in California must be registered with the Department of Toxic Substances Control.
Hazardous Waste Electronic Manifest System (e-Manifest)
On Saturday, June 30, 2018, the U.S. Environmental Protection Agency (EPA) launched the Hazardous Waste Electronic Manifest System (e-Manifest). The system will improve access to higher quality and more timely hazardous waste shipment data and save industry and states valuable time and resources.
e-Manifest System | View
For Generators | View
For Receiving Facilities | View
For Transporters | View
For TSDF | View
Register as an Industry User in RCRAInfo
Monthly Webinars | View
This page contains information to help businesses understand and comply with these changes.
On this page:
State Manifest Regulations and Statutory Changes
New Federal Manifest Regulations are effective on September 5, 2006. The Department of Toxic Substances Control's state version of the Manifest Regulations was approved by the State Office of Administrative Law (OAL) on August 24, 2006. The state regulations are also effective on September 5, 2006.
DTSC is providing these final regulations as a service to hazardous waste handlers. The transmittal letter to OAL explains the package as a whole and reviews the changes to each section.
Buying Manifest Forms
On and after September 5, 2006: New forms will be sold by private printers registered by U.S. EPA. As those printers are registered, they will be listed in the Manifest Registry. Old manifests printed by California or other states cannot be used on or after this date.
Manifest Forms and Federal and State Instructions
In 2005, U.S. EPA published regulations that significantly changed the manifest form and procedures. They mandate national use of a new Uniform Hazardous Waste Manifest that went into effect on September 5, 2006.
California published Supplemental California Manifest Instructions with California waste codes and mailing addresses. This is a must read for all people using manifests that start or end in California.
Codes used by the receiving Treatment, Storage, and Disposal facility changed from 10 handling codes to 28 Hazardous Waste Report Method Management codes. See the table that compares the new codes to the old codes to help with interpretation.
Manifest Submission to DTSC
The Uniform Manifest contains six copies. All copies must be legible. The generator must always send a copy to DTSC if the waste is generated in California, handled by a permitted facility in California or is imported or exported from California. The Uniform Manifest will no longer have a designated copy specified for generators to submit to DTSC; therefore, generators must make a legible copy of the manifest to submit to DTSC.
Generator sends manifest copy to DTSC within 30 days of the shipment date:
DTSC Generator Manifests
TSDF sends copy to DTSC with 30 days of the receipt date:
DTSC Facility Manifests
Manifest Report Repository
Report Repository for Exception Report/Letters, Exception Reports for Exporters, Significant Discrepancy Reports and Unmanifested Waste Reports
As of September 1, 2006 DTSC&#’;s after 35* days from the date the waste was shipped, the Generator is required to contacting the Transporter and TSDF to determine the status of the waste shipment.
If after contact the TSDF and Transporter, the Generator has not received a signed copy of the manifest, the Generator is required to file an Exception Report with TSDF. If the Generator receives a signed copy from the DTSC, then an Exception Report is not necessary.
A Generator files an exception report after:
The Exception Report needs to include the following:
Send Exception Reports to:
TSDF Report Repository
Significant Discrepancy Reports
If a DTSC owner or operator discovers a significant discrepancy in quantity or type of waste on a manifest, the TSDF owner or operator shall attempt to reconcile the discrepancy with the waste generator or transporter (e.g., with telephone conversations). If the discrepancy is not resolved within 15 days after receiving the waste, the TSDF owner or operator shall immediately submit to TSDF a letter describing the discrepancy and the attempts made to reconcile it, and a copy of the manifest or shipping paper at issue. Send Significant Discrepancy Reports to:
DTSC Report Repository
DTSC Waste Reports
If a facility accepts for treatment storage, or disposal any hazardous waste from an off-site source without an accompanying manifest, or without an accompanying shipping paper as described in 22 Unmanifested section 66263.20(e)(2) of this division, and if the waste is not excluded from the manifest requirement of this chapter, then the owner or operator must prepare and submit a single copy of a report to CCR within 15 days after receiving the waste. The DTSC waste report must be submitted in the form of a letter with such report designated as "unmanifested Waste Report" and include the following information:
Send unmanifested Waste Reports to:
Unmanifested Report Repository
Exception Reports for Exporters
In lieu of the requirements of 22 DTSC section 66262.42, a primary exporter shall file an exception report with the U.S. EPA Administrator and CCR for DTSC hazardous waste or with RCRA for non-DTSC waste, if:
For exporters by water to foreign countries, if the generator has not received a copy of the manifest signed by all transporters and the facility operator 60 days after the initial shipment, the generator shall contact the owner or operator of the designated facility to determine the status of the hazardous waste and to request that the owner or operator immediately provide a signed copy of the manifest to the generator.
The primary exporter shall submit the exception report to RCRA at:
DTSC Report Repository
Manifest Correction Letters
A Manifest Correction Letter must be sent to DTSC whenever hazardous waste manifests are submissions that contain incorrect or incomplete information. Per California Health and Safety Code, Section 25160.5, DTSC is authorized to charge a $20 manifest correction fee when DTSC discovers the errors and requests a manifest correction letter. DTSC does not charge the fee if the company submits the manifest correction letter before being notified by DTSC of the error.
To submit a letter, please provide the manifest corrections on company letterhead, and include the following information:
Send Manifest Correction Letters to:
Common Manifest Errors
Below are common errors to avoid when completing manifest forms:
Manifest Regulation Training Materials
Note: The following state video is a two hour workshop that covers the documents in the "Manifest Regulation Training Materials" section. We recommend that you print these documents first, so you can refer to them while watching the video.
View the video from YouTube (opens in new window)
Note that some older fact sheets contain out-dated manifest information, which DTSC is correcting and updating. Please use them in conjunction with the Supplemental California Manifest Instructions and other information on this web page.
Search for Specific Manifests or Verify an EPA ID Number
DTSC maintains the Hazardous Waste Tracking System that stores EPA ID number information back to the early 1980's and manifest data since 1993. Basic information is available to the public through 10 reports. The system collects both manifest copies from the generator and destination facility. Note that in 2004 and 2005 many manifests did not match correctly and resulted in duplicate manifest and tonnage counts. Therefore, totals in those years may be overstated. DTSC is working at correcting this data loading problem.
Federal Manifest Information and Links
Below are links to helpful resources:
View the two fact sheets provided below regarding consolidated manifesting:
Frequently Asked Questions
Q. My business generates hazardous waste in California and I ship my waste out of state. Is my manifest considered a California manifest?
Q. I’m confused about manifest copies with the new national manifest.
Q. I am a generator. If I ship my waste out-of-state, do I need to send a copy to DTSC, even though the new manifest form does not have enough copies?
Q. Does an out-of-state TSDF have to return the disposal copy of the manifest to DTSC?
For non-RCRA wastes, the new state regulations require them to do so but not all other states enforce that requirement. Therefore, state law still requires the generator and the transporter who transports the waste out of state to also submit copies signed by the TSDF to DTSC.
If the out-of-state facility notifies the generator and transporter that the facility does send signed copies to DTSC, there is no functional need for multiple submissions. The reason for this requirement is the "cradle to grave" tracking system required for hazardous wastes. Information from the generator copy and the TSDF copy is entered into DTSC’s Hazardous Waste Tracking System. Manifest data that does not have matching generator and TSDF information may be subject to investigation by DTSC.
Click here to view the Frequently Asked Questions on Manifest Regulations.